Statuses in ClickUp

Spaces and Projects can have different Statuses, which are the states of tasks within their parent Space or Project.

ClickUp has two types of Statuses to choose from, and you can toggle between these options at anytime. 

Why use Custom Statuses? 

  1. Transparency! Your entire team knows what everyone is working on at any given moment. 
  2. Productivity! When you use a status such as In progress as soon as you start a task, you can stay focused on the exact task at hand, thereby increasing efficiency and productivity. 
  3. Stay Organized! With Statuses, you'll know exactly where tasks stand, which tasks need attention, and what's next in the pipeline. 
  4. Use processes! Force your tasks (and Team) through a process. Avoid things slipping through the cracks. 

Simple Statuses

Simple Statuses are for tasks that are either done or not done. Tasks with Simple Statuses are treated like a checklist.

When you're done with a task, you simply check it off to mark it done. 

What do Simple Statuses look like in ClickUp? 

Custom Statuses

Custom Statuses are stages that tasks can go through. Basically, they create a workflow for tasks in your Space

It's important to note that tasks don't necessarily have to go through the workflow in the same order - they can jump around. 

For example, if you have a Space based around content creation, you may have something that looks like this:

  1. Ready
  2. Writing
  3. Approval
  4. Rejected
  5. Publish

By default, ClickUp has some templated Custom Statuses to choose from. When creating a Space, you'll see the above example as one of the options. 

Create your own Custom Statuses

You can even create your own custom status templates in Projects and Spaces for repeated use!

Note that in order to edit Custom Statuses, you must be an admin or Team owner.

Reverse the Order of Custom Statuses

If you prefer to view early-stage tasks in your workflow first, reversing your Status order can be incredibly useful. Check out this doc to learn more.

This is a user-level feature, so feel free to implement it without fear of annoying your coworkers!

Done Statuses

Do you have tasks in statuses that are pretty much done, but you don't want to close them? Make those statuses "Done" statuses in just a few steps!

Read more about how to mark a status as "Done" here!


We highly recommend using Custom Statuses in ClickUp. The reality is almost all tasks have at least three stages:

  1. Open (not started)
  2. In progress
  3. Closed (done)

ClickUp is designed around using a Custom Statuses workflow and really works best when you have at least one Custom Status. 

See why our most efficient teams use this feature!

Be sure to let us know what else you would like to see on our feedback board here!

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