ClickUp's organization is based on a carefully constructed hierarchy. Projects and Lists are located right in the middle of hierarchy, and are essential to its success!
The only thing to understand is that Projects are above Lists - they act as a folder of Lists. And that Lists contain Tasks - Lists act as tabs within that folder.
- Projects are folders within Spaces.
- You can customize statuses for each Project.
- Projects must contain at least one List
- This is where tasks LIVE
- Lists act as "tabs" within Projects
- Each task must belong to one List
ClickUp users create Projects and Lists for things like...
- And really, they can be anything to keep your Spaces organized.
This extra level of hierarchy is something unique to ClickUp. We promise - once you get in the habit of using Lists, it forces structure and you'll thank us as your Projects grow!
Team > Space > Project > Lists > Tasks
Here's an example of how you can think about each level of the Hierarchy:
- Team: Your overarching organization (if you were running a business with ClickUp, this could be your company)
- Spaces: The "departments" within your organization (for example, you could have Spaces for "Marketing", "Accounting", etc. within your company Team)
- Projects: Act as "folders" for their child Lists and tasks. They describe the bigger workflows you're focusing on within each Space. (Example: "Marketing" Space > "Social Media Outreach" Project)
- Lists: Act as "tabs" within their parent folders. They provide more detail on the individual action items that make up bigger Projects. (Example: "Social Media Outreach" Project > "Facebook Ad Campaign" List)
- Tasks: The small, concrete action items that need to be attended to in order to complete parent Lists (Example: "Facebook Ad Campaign" List > "Create a Facebook Event" task)
This system ensures that every action item has a clearly defined place in your workflow, and makes it less likely that tasks will fall through the cracks.
Make Projects Work for You
There are a lot of ways to customize Projects you create.
When creating a Project, users can:
- Choose between simple or custom statuses
- Choose to create the Project from a template
- Add any relevant Lists to the new Project (or just start with a generic one named something such as "Tasks")
Why Require Lists?
Organization & Growth
We created ClickUp after becoming frustrated with other project management softwares' lack of organization and structure. Even if you intend to use a project management platform on a semi-regular basis, you will need a rock-solid process to avoid organizational chaos as your number of tasks increases.
ClickUp Lists prevent this problem from the beginning, making it easy to start and stay organized.
If you ever want to remove a Project or List, just hover over it and click the ellipses
... . This will show a dropdown where you can rename, move, or remove the List or Project.
Note the difference between "deleting" and "archiving" your Project or List. When you archive a List or Project, it can be retrieved for later inspection. Deleting, on the other hand, is permanent.
You can unarchive a Project or List at any time by proceeding to the Space in which it was archived. Click the ellipses next to the Projects heading and select
Show archived .
Once you've spotted your archived Project or List, just hover over it and click the
restore arrow unarchive it.
Be sure to let us know what else you would like to see on our feedback board here!