Note: This doc explains features in ClickUp 2.0. Looking for a 1.0 doc? Check out this link!
List View is a required task view provided for every Space, Folder, and List in ClickUp. It’s the most flexible view in terms of grouping, sorting, and filtering.
Birds-eye view of all tasks
Get a high-level overview of all tasks across your Workspace in a few simple steps:
- Hover over your left sidebar to expand it
You can create custom workflows for all of your tasks at the Space, Folder and List levels.
To edit statuses for a Space, Folder, or List:
- Click on the ellipses
...next to the item in your left sidebar
- For Spaces, navigate to "Space settings"
- For Folders and Lists, proceed to the "statuses" menu
Sorting allows you to arrange your tasks by due date, priority and much more. It’s the perfect way to view the most important tasks at the top of your List View.
- Click on the
+icon above your list of tasks
- Select your desired columns to make them appear above your tasks
- Click on one or more column headers and you’ll have two sorting options:
a) “Sort”: This option sorts tasks within the group that they’re in, preserving the same structure of the view
b) “Sort entire column”: Using this option will sort all tasks in the view, by the entire column, removing any grouping that’s in place
Sort your tasks by enabling the columns of your choice:
- Task ID
- Date created
- Date updated
- Start date
- Time logged
- Time Estimated
- Date closed
- Custom Fields
Columns that have not yet been enabled for your List View will be shown under the “Hidden” menu here:
As indicated in the picture above, you can also create a new custom field column. Once you've clicked on a
new field option, you can even rename it.
You can also rearrange your columns by dragging and dropping them!
Clicking on a column header will also let you rearrange it manually:
- “Move to start” places the column furthest to the left
- “Move to end” places the column furthest to the right
- “Hide column” makes the column disappear from view
In addition to sorting, you can also filter tasks to cut out the clutter. Choose to see tasks filtered by assignee, status and pretty much anything.
- Click on the funnel icon in the upper right corner of your screen
- Choose the
+icon to add a filter to your view
- You can also click the floppy disk to save a filtered view! These can be kept private to you, or they can be shared with the rest of your team
By default, tasks in List View will be grouped by status.
However, you can click on this icon to group them by assignee, priority, tags or due date.
- Click on the Settings icon to show parent Folder & List names when sorting, or to show your subtasks’ parent names
- You can filter for words in a task title by searching for them in the space indicated below
By default, you'll see tasks assigned to
Everyone in your Workspace.
To only see tasks that are assigned to you, go to "Me Mode"!
Choose how you want to show subtasks by clicking on this icon in the upper right corner of your screen:
- “Expand all” will expand subtasks directly beneath their parent tasks
- “As separate tasks” will display subtasks as separate items from their parents. Choose this option if you want subtasks to appear in your filtering results.
- “Compact” will hide your subtasks from view, but you can always click on the subtask icon to expand them in place
Make Changes in Bulk
Use the Multitask Toolbar to quickly select groups of tasks and make changes. You can add assignees, tags, and even archive or delete tasks.
Create customized List Views
Create a new List View any time by clicking here:
You can then customize your List View by clicking on its ellipses:
Choose from the following
- Rename it by clicking on the pencil icon
- Copy it as a new view (or even delete it with the trashcan)
- Make this the default view for everyone in your Workspace. With this enabled, you’ll automatically be shown this view every time you come to the same location.
- Use Me Mode for Everyone. Each person who opens the view will be placed in Me Mode.
- Reset view to defaults. This will remove any changes to the original view.
- Manage View Templates
- Move a view to a new location (Space, Folder or List)
- Protect the view. This will prevent other user from making changes to the view. People with “can change” access to the view are able to unprotect and make changes. If you really want to lock it down, change the view permissions for people to “Can’t change”.
- Set as a personal view: By default, views are shared with everyone, but on a paying team, you'll be able make views personal so that only you are able to see them.
- Autosave view: Save any time you make a change to the view (sorting, filtering, etc).
- Copy the URL for the view so you can share it with others
- Add the view as a Favorite
This is the perfect place to store information about Lists. You’ll have options like assigning an Owner, setting a priority and due dates, adding attachments, and even having a conversation about the List.
Simply hover over a task and click on the pencil icon to rename it!
Reveal Pinned Images
If you've pinned a cover image to your task, you can reveal this in List View!
Learn how to calculate numeric columns in List View here!