Use the toolbar and Settings menu to create engaging and consistent content for any audience.

Format text with elements that stand out, like banners, headings, highlights, and code blocks. Insert buttons and dividers to add style. Use a sticky table of contents and tables to organize.

Tip: You can also use hotkeys and keyboard shortcuts or /Slash Commands to format text.

What you'll need

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Use the Docs toolbar

Apply formatting options to specific text in a Doc using the toolbar.

  1. Select text in a Doc.

  2. Use the toolbar to adjust your text formatting.

    Screenshot of the toolbar and quick actions menu for selected text on a Doc

Tip: You can add a comment, create a new page, or create a new task using the quick action menu that pops up whenever you select some text.

  • Turn into: Converts the selected text into headings, banners, code blocks, or a quote block.

  • Rich text: Bold, italics, underline, strikethrough, inline code formatting.

  • Font color: Select from a range of vibrant text colors and highlights.

  • Alignment: Indent and set text to left, center, or right justified.

  • All Lists: Format text into bulleted, check, numbered, or toggle lists.

  • Insert a link: Inserts a hyperlink.

  • Create subpage: Use to create a series of subtopics that are part of the main Doc.

  • Create comment: Use to add comments about the Doc to the right sidebar of the Doc. Text that has comments is highlighted.

  • Create task: Creates a new task using the highlighted text as the task name.

  • Ellipsis ... icon: Open the Formatting Settings menu.

Tip: Numbered Lists can continue or restart numbering around other formatting such as banner and content including images!

Use the Formatting Settings menu

From the Docs toolbar, access the formatting settings by clicking the ellipsis ... icon.

When the Page Details menu is also open, you can set your toolbar position:

Screenshot of Formatting Settings menu.
  • Default: The toolbar only displays above the selected text.

  • Pinned: The toolbar always displays at the top of a Doc.

  • Floating: The toolbar can be drag-and-dropped anywhere on the page, and will stay in that location while you scroll.

These options always display:

  • Undo

  • Redo

  • Insert: Add a task, comment, image, divider, toggle list, table, list of tasks, button, table of contents, or embed a YouTube video.

  • Clear format: Clears any previous formatting from the selected area.

  • Copy markdown: Converts markdown into rich text.


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