Using subtasks to manage parts of an Epic, goal, or project? Plan and manage your workflow easier than ever by adding Subtasks in Multiple Lists!

Who can use this feature?

  • 100 uses on our Free Forever Plan and Unlimited Plan

  • 1,000 uses on our Business Plan

  • Unlimited uses on our Business Plus Plan and Enterprise Plan

  • Guests cannot add, change, or remove subtasks in multiple Lists

What counts as a use?

A use is counted each time you add or remove a subtask from an additional List.

We'll cover:

  1. Enabling Subtasks in Multiple Lists

  2. Disabling Subtasks in Multiple Lists

  3. Showing or hiding Subtasks in Multiple Lists in views

  4. Adding Subtasks to Additional Lists

  5. Removing Subtasks from Additional Lists

Enabling Subtasks in Multiple Lists

Note: Only Workspace owners or admins can enable or disable ClickApps.

  1. Click on your Avatar in the lower left corner of your Workspace

  2. Select ClickApps

  3. Scroll down or search for Tasks in Multiple Lists

  4. Enable the Subtasks in Multiple Lists option

Screenshot of the Tasks in Multiple Lists ClickApp

Disabling Subtasks in Multiple Lists

Note: Only Workspace owners or admins can enable or disable ClickApps.

If you really do not want to use this feature in your Workspace, you can disable it.

Subtasks in Multiple Lists will no longer be shared with any other Lists. This cannot be undone.

  1. Click on your Avatar in the lower-left corner of your Workspace

  2. Select ClickApps

  3. Scroll down or search for Tasks in Multiple Lists

  4. Uncheck the Subtasks in Multiple Lists option

You'll see a warning prompt before disabling Subtasks in Multiple Lists:

Screenshot of the warning message shown when disabling Subtasks in Multiple Lists

Showing or Hiding Subtasks in Multiple Lists in views

Customize task views in ClickUp using the option to show or hide Subtasks in Multiple Lists.

  1. Open a view

  2. Click Show

  3. Toggle Subtasks in Multiple Lists on or off

Screenshot of the Show menu highlighting the Subtasks in Multiple Lists option

Adding Subtasks to Additional Lists

From a subtask

Option 1: Using Breadcrumbs

  1. Open a subtask

  2. Hover over the breadcrumbs at the top left

  3. Click the +

  4. Search or browse for another List

  5. Click on a List to add the subtask to it

Screenshot of a subtask highlighting the option to add to additional Lists from the task navigation breadcrumbs

Option 2: Using the Task Settings menu

  1. Open a subtask

  2. Click on the task settings ellipsis

  3. Select Add to another List

  4. Search or browse for another List

  5. Click on a List to add the subtask to it

Screenshot of the task settings menu highlighting the option to Add to another List

From a view using the Multitask Toolbar

  1. Open a task with subtasks, or use a view

  2. Select one or more tasks, and/or subtasks to open the Multitask Toolbar

  3. Click on the Move/Add to another List button

  4. Select Add to Lists

  5. Search or browse for another List

  6. Click on a List to add the selected tasks to it

  7. Optional: send notifications by checking the Send notifications checkbox

Screenshot of the Multitask Toolbar highlighting the option to Add to Lists

Removing Subtasks from Additional Lists

From a subtask

  1. Open a subtask

  2. Click the x next to the additional List shown in the task breadcrumbs

Screenshot of a subtask highlighting the button to remove it from an additional List

From a view

  1. Click on the + icon to add a new field to your view

  2. Add the Lists field

  3. Hover over the additional List you want to remove and click on the x

Screenshot of the Lists column, highlighting the option to remove a task from an additional List

Coming soon

The following updates and improvements are on the way!

  • Use the Display as separate tasks option in List view for nested subtasks of Subtasks in Multiple Lists

  • Nested subtasks of Subtasks in Multiple Lists will be included in widget calculations

  • Adding a subtask to its home List

  • Including Subtasks in Multiple Lists in Space and Folder templates

  • Set unique permissions on subtasks


Want to learn more?

Did this answer your question?