Plan your work over time or create visual Roadmaps with Timeline view! Similar to Gantt (except you can have multiple Tasks per row), Timeline is a linear way to visualize your schedule with flexible organization.
You can group Timelines by anything in ClickUp, giving you incredible flexibility in planning ahead of time. Use ClickUp for your public roadmap, keep clients up-to-date, or share Timeline views with people that are too stubborn to join your Workspace with public sharing.
Users on Business+ Workspaces have full access to Timeline view. Learn about our plans here.
How to add a Timeline view
- Click on
+new view in any List, Folder, Space
- Select Timeline
- Give it a name
- Optionally mark it as a Personal view or pin the view for quick access!
Note: Timeline is not yet available at the Everything level.
How to use a Timeline view
See Days or Weeks
Select the dropdown menu beside
Today to choose your zoom level. By default, Timeline is in days, but easily zoom out to weeks to view more - great for longer running projects and high-level overviews.
- Group by
assigneeto see tasks per person and how booked a person is each day.
- Group by
priorityto see tasks overlapping and quickly easily slide things around.
- You can even group tasks by tags, custom fields, and more!
Tasks assigned to multiple people
If you have tasks assigned to multiple people, and are grouping by assignee, then tasks will appear multiple times, once for each person. This allows you to see the full picture for each person as you look at them.
There is still only one task, so changes to it will appear everywhere it's shown, including rescheduling it.
You can also drag these tasks to a different assignee, which will remove only the person you dragged it from, and add the new person.
Unassigned tasks have their own special group at the bottom. However, it is important to note that this group does not display all unassigned tasks!
These are tasks that are scheduled within the visible period and happen to be unassigned.
Unscheduled & overdue tasks
With any time-bound view it's important to not forget what is out of sight. Scheduled but unassigned tasks are visible; however, staff might have:
- Overdue tasks out of view that need attending to
- Assigned tasks that don't appear because they haven't been scheduled
- Private tasks that aren't visible to you
To catch these, we have the sidebar. It is divided into these categories, and will make sure you don't miss any tasks!
While collapsed it will show the total tasks of each types. Just click it to expand it and see them. You can reschedule them by dropping them right onto the Workload view.
Customize your view
Along with filtering and grouping, you can also choose extra options to customize your view:
The options are:
- Hide weekends: Nobody on your team works weekends? Get rid of them!
- Subtasks: To see or not to see?
- Closed tasks: Get the feeling of accomplishment by seeing all the tasks you've already done. Turn this off if loading very large views!
- Location: Know where each task is in your hierarchy
- Parent name: See where each subtask has spawned from
- Assignees: Handy when not already grouping by assignee
How to add tasks to your Timeline
Create new tasks in any group by clicking the
+ beside its name (it appears on hover, there is also a collapse button there!)
- Fill in the name
- Add the List if needed
- Add any other details you like
The task will appear to the left of your view on the Timeline. From there, drag the task to where you need it and stretch it to your desired length.
Alternatively, you can drop existing tasks onto the Timeline. This will change them to be in that group. Drag from each end of the task to expand or shrink their duration, as needed.
Pro Tip: When grouping by assignees, quickly jump to the unscheduled or overdue tasks for any person that might need to be rescheduled by clicking on the buttons below their name.
Coloring your tasks
Tasks can be given color schemes, based on either:
- The color of the List they're in
- Their status color
- The color of their value for a dropdown custom field
Take your Timeline to the next level with Workload view visualize your team's capacity and manage resources!