Plan your work over time or create visual Roadmaps with Timeline view! Similar to Gantt (except you can have multiple Tasks per row), Timeline is a linear way to visualize your schedule with flexible organization.

Group Timelines for incredible flexibility in planning ahead of time. Use ClickUp for your public roadmap, keep clients up-to-date, or share Timeline views with people that are too stubborn to join your Workspace with public sharing.

Workspaces on our Business Plan and above have full access to Timeline view. Learn about our plans here.

Animated gif showing how to work with tasks in Timeline view

How to add a Timeline view

  1. Click + View

  2. Select Timeline

  3. Enter a name for this view

  4. Check the Personal view box if you don't want anyone else to access it

  5. Check the Pin view box if you want it to always display

  6. Click Add View

How to use a Timeline view

See Days, Weeks, or Months

By default, Timeline is in days. You can change this by expanding the Day dropdown menu and selecting Week or Month.

You can easily zoom out or in by clicking the - or + buttons. Zoom out is great for longer running projects and high-level overviews.

Screenshot of Timeline view by day

Grouping

  • Group by assignee to see tasks per person and how booked a person is each day.

  • Group by priority to see tasks overlapping and quickly easily slide things around.

  • You can even group tasks by tags, custom fields, Lists, and more!

Tasks assigned to multiple people

If you have tasks assigned to multiple people, and are grouping by assignee, then tasks will appear multiple times, once for each person. This allows you to see the full picture for each person as you look at them.

There is still only one task, so changes to it will appear everywhere it's shown, including rescheduling it.

You can also drag these tasks to a different assignee, which will remove only the person you dragged it from, and add the new person.

Unassigned Tasks

Unassigned tasks have their own special group at the bottom. However, it is important to note that this group does not display all unassigned tasks!

These are tasks that are scheduled within the visible period and happen to be unassigned.

Unscheduled & overdue tasks

With any time-bound view it's important to not forget what is out of sight. Scheduled but unassigned tasks are visible; however, staff might have:

  • Overdue tasks out of view that need attending to

  • Assigned tasks that don't appear because they haven't been scheduled

  • Private tasks that aren't visible to you

To catch these, we have the sidebar. It is divided into these categories, and will make sure you don't miss any tasks!

While collapsed it will show the total tasks of each types. Just click it to expand it and see them. You can reschedule them by dropping them right onto the Workload view.

Sorting in Timeline View

How are groups sorted?

By default, tasks are Grouped by: None. Tasks will use the task sorting order described in the next section.

When you are grouping tasks together, groups with tasks in them appear closer to the top. Groups with no tasks are shown at the bottom, in alphabetical order, and can be hidden.


Grouped by Status will display in Status order (not started to complete or vice versa)

Grouped by Assignee will display in alphabetical order
Grouped by Tags will display in alphabetical order

Grouped by Priority will display in priority order (urgent to low or vice versa)

Grouped by List which will display in alphabetical order

Grouped by Custom Field will vary depending on the type of Custom Field selected

How are tasks sorted?

Tasks are sorted in chronological order, so tasks that start earlier will appear closer to the top. Tasks with a longer duration (start date to due date) are next in line to appear closer to the top. Tasks with the same start and due dates will be sorted in alphabetical order.

Customize your view

Along with filtering and grouping, you can also choose extra options to customize your view in Timeline Settings by clicking the Show button.

The options are:

  1. Color tasks by: Choose to display tasks in the color of their List, status, or the color of their value for a dropdown Custom Field

  2. Send notifications: Reduce notifications while you're planning out your projects by toggling off the notifications. With this off, people won't be notified of your date or group changes, so you can plan with peace of mind that you're not interrupting others' workflows.

  3. Show future recurring tasks: Include future recurring tasks when planning your schedule or roadmaps!

  4. Hide weekends: Nobody on your team works weekends? Get rid of them!

  5. Subtasks: To see or not to see?

  6. Closed tasks: Get the feeling of accomplishment by seeing all the tasks you've already done. Turn this off if loading very large views!

  7. Location: Know where each task is in your hierarchy

  8. Parent name: See where each subtask has spawned from

  9. Assignees: Handy when not already grouping by assignee

  10. Tasks in Multiple Lists: Show or hide

  11. Subtasks in Multiple Lists: Show or hide

Pro Tip: Add a Timeline to Everything view to show tasks across multiple Spaces, giving you or your team a company-wide view!

How to add tasks to your Timeline

Create new tasks by clicking anywhere in your Timeline!

Screenshot of adding a task in Timeline view

Alternatively, you can drop existing tasks onto the Timeline. This will change them to be in that group. Drag from each end of the task to expand or shrink their duration, as needed.

Access additional task details by hovering over the "i" in any task.

Screenshot of additional information displayed by hovering over the i in a task in Timeline view

Pro Tip: When grouping by assignees, quickly jump to the unscheduled or overdue tasks for any person that might need to be rescheduled by clicking on the buttons below their name.

Screenshot of assignee options in Timeline view

Take your Timeline to the next level with Workload view visualize your team's capacity and manage resources!

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