Find yourself duplicating the same task or constantly moving it between Lists? Wish there was a way to keep them all in sync? Add the same task to more than one List!
How it works
A task will always live in its home List (which is the list farthest to the left in task view), but you're also able to add a task to more than one List. This allows you to create organized Lists without affecting the Folder or List structure of other Lists!
For example, you can create a "backlog" List where all of your tasks live, while also creating separate Lists for each Sprint. The tasks can still live in the "backlog" List while also being part of the Sprints Lists!
Because it's the same task, regardless of which List it's in, any edits made or comment left will be displayed no matter which List you're viewing from.
Note: This feature is not available in Gantt view at the moment. Guests are not able to use Tasks in Multiple Lists.
Using subtasks to manage parts of an Epic, goal, or project? Plan and manage your workflow easier than ever by adding Subtasks in Multiple Lists!
Enabling Subtasks in Multiple Lists
Note: Only Workspace owners or admins can enable or disable ClickApps.
Click on your Avatar in the lower left corner of your Workspace
Scroll down or search for Tasks in Multiple Lists
Enable the Subtasks in Multiple Lists option
How to add a task to another List
Turn on the ClickApp
At the top of your task, next to your task location, locate the move icon. Hover your mouse to the right of the icon to reveal the
+to reveal a drop-down for selecting another List
Once selected, the List name will appear to the right of the current task location. If the task is on multiple Lists, the names will be collapsed to save space.
When the option to view subtasks as separate tasks in List view is enabled, subtasks from tasks in Multiple Lists will also appear separate.
How to add multiple tasks to another List
Hover next to the tasks you want to add and click the circle
Navigate to the Multitask Toolbar and select the move or add tasks option
Select the Add to Lists tab
Select the List you want to add the tasks to
Your tasks can now be viewed on both Lists
When you add tasks to multiple Lists, the task will keep the statuses from the original list. If the status is not found in the new location, a tab will appear on the section to indicate a status is from another location.
Removing tasks from multiple lists
Open the task
Navigate to the top left breadcrumb section
Click on the
xnext to the List you want to remove
The task has now been removed from that location
Quickly select multiple tasks and remove the secondary location using the Multitask Toolbar!
Note: Changes to Tasks in Multiple Lists will appear in Activity view and task activity! Choose to receive a notification each time a task is removed/added to another List or stay up to date within your views.
Tasks will inherit Custom Fields from all locations that task is added to. To see all tags just open up the task view and navigate to the Custom Fields section in the sidebar. You will find an aggregate List of fields from all locations that task lives.
Note: Tasks in multiple Lists are supported in Automations and Multitask Toolbar actions
Tasks shared to another List will be accessible by anyone on any of the task's Lists. No need to worry about granting permission for each task, just add it with the List you want people to have access to!
Statuses will always be inherited from the home List (the List farthest to the left in the task view).