Spaces are the second level of the ClickUp hierarchy and they let you customize everything.
This is where you decide how simple or complex your work should be. Keep in mind you can create as many Spaces as you want, but we recommend limiting them to larger units, as explained below.
Workspace > Space > Folder > List > Task
How do I set them up?
Spaces break down your organization into different departments, teams, groups, high-level initiatives, or really anything you want to group at a high level.
For example, if you create a Workspace to manage your entire business, you can use Spaces to organize your customer success, marketing and other departments:
You could even create a separate Space to manage personal items and tasks.
Privacy settings in Spaces
When creating a Space, you can choose to make it public, or only share it with certain members of your Workspace.
Beyond these Space privacy settings, you can also set permissions for Folders, Lists and tasks within a Space. Setting permissions allows you to choose who can create, edit, and delete items within Spaces.
Setting up Space Statuses
You'll also be able to set Statuses for tasks within this Space. Statuses are basically just different phases of your task workflows. Example: "To do" > "In progress" > "Review" > "Complete"
By default, all Folders within this Space will inherit the Space statuses. However, you can always override the Space defaults and choose different Statuses for Folders and Lists within a Space.
Admins can add or edit statuses in an existing Space:
- Hover over the Spaces bar on the left side of your screen to expand it
- Click the ellipses
...next to the Space you’d like to edit
- Select “Space Settings”
- Click “Tasks statuses” and make desired changes. Don’t forget to save them!
Choosing your ClickApps
ClickApps allow you to customize your Workspace's complexity at the Space level. They are turned on and off at the Space level only, allowing you to create Spaces with simple workflows and Spaces with more advanced workflows (like engineering) in the same Workspace.
You can choose to enable one or more of the following features:
- Multiple Assignees
- Time Tracking
- Time Estimates
- Custom Fields
- Dependency Warning
- Remap subtask due dates
You can even click the ellipses in a view's box to make it the default view for your Space:
Editing Existing Spaces
Click on the ellipses next to a Space name in your Spaces Bar and proceed to Settings to make changes: