Let's put you in complete control of who sees what, what permissions they have, and who gets added to your Workspace.

Important details

  • By default, Folders, Lists, and tasks will be “public” - meaning they're shared with anyone that has access to where they live.

  • All "public" items inherit privacy from their parent. 

  • Spaces can't be shared with guests

Privacy and Sharing options for Spaces, Folders, Lists, and tasks

PDF version available here.

How to make a Folder, List, or task private

clicking the ellipsis and selecting Sharing and Permissions to make a Folder, List, or task private
  1. Open the Action Menu ... 

  2. Click the share icon

  3. Click Make private - Optional: Share with members in your Workspace or invite guests! Information on what distinguishes a member from a guest can be found here.

How to invite members or guests to your private item

Clicking the ellipsis and selecting Sharing and Permission settings to invite members or guests to a private Folder, List, or task
  1. Type the name of a member or the email address of a guest in the sharing modal

  2. Set the member or guest's permissions to your item

How to make a Folder, List, or task public 

Clicking the ellipsis, selecting Sharing and Permissions, and clicking Make public to make a Folder, List or task public
  1. Open the action menu ... on a Folder, List, or task

  2. Click Make public  

How to view who has access

  1. Open the Action Menu ... on a public or private item

  2. Click the share button to open this window

Opening the Action Menu in the Sharing and Permissions settings for a Folder, List, or task to see who currently is invited to that item

Frequently asked questions

  • Members in your Workspace can make anything they have access to private (or public).

  • Admins can hide things such as Time Estimates, Time Tracked, or Custom Fields so Guests can't see them.

  • Members with Can create and edit (full access) to your Folder will be able to edit Folder settings such as Custom Fields or Statuses.

  • Guests in Free Forever Workspaces will only be granted Create and edit  permissions.

  • Looking for Space level privacy? Read more here.

  • For more details, check out our FAQ doc here.

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