Looking for a 1.0 doc? Check out this link!

The Getting Things Done or "GTD" workflow was created to help follow through on every item you encounter so that nothing falls through the cracks. 

ClickUp’s Hierarchy allows you to fully utilize the GTD method by organizing items (any sort of job or idea that comes to mind) so that they can be refined and acted upon, keeping you productive both at work and in your personal life. 

Here are our best practices for setting up GTD in ClickUp: 

Set up your Hierarchy

ClickUp has two great GTD templates that you can deposit directly into your Workplace! This is the perfect way to structure your GTD workflow within the organizational Hierarchy.

  1. Check out this doc to learn how to download our pre-made GTD templates
  2. Both GTD templates are under the "General" category.

You can check out our general GTD template: 

Or our GTD option specifically for personal use: 


Our Notepad feature also works really well for capturing Items in addition to using individual tasks. 

  • Add comments or use the description box to give context to any ideas
  • Also add Subtasks if there are lots of items within a Task. 
  • To use the Notepad, just click the icon at the bottom right of your screen in ClickUp and you’re all set.

The Notepad is the perfect place to reflect on your list and to leave any notes or reminders for yourself about next steps. 


A few ClickApps that perfectly complement the GTD method: 


Used to further organize items (as tasks) even across Folders eg: any household item can be tagged as such even if the type of item is different


Makes choosing which items to work on much easier

Time Estimates

Helpful for deciding how and when to work on an item


With ClickUp's Favorite feature, you can save your favorite sorted and filtered views and access them anytime at the top of your screen. This feature ensures that you can develop a dependable workflow to get things done efficiently.

Here's an example of how to set up a Favorites view for your tasks due in the next seven days:

  1. Click the ‘+’ to create a  new view while in “Me Mode.”
  2. Select Next 7 days to view your tasks due for this week.
  3. Click on the "Due Date" column to sort your tasks by Due Date.
  4. Click on the ellipses “..."  on the view and select “Add to Favorites.” 

You can come back to this view in your Favorites at any time, without having to sort or filter again.

Make sure to also check out this fantastic blog post on how GTD and ClickUp can maximize your productivity

Now get things done!

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