Add Time Estimates to tasks to provide better predictability for Lists and Folders. 

Viewing time estimates in task view

Time Estimates is a ClickApp, meaning you can enable (and disable) the feature within each of your Spaces

Enabling Time Estimates

  1. Click on your profile avatar in the bottom left corner of your screen

  2. Select ClickApps from the pop-up menu that appears

  3. Locate Time Estimates and toggle on

  4. Enable for as many Spaces as you like

  5. Determine if you want to enforce hours as the standard unit of time. (We'll automatically display Time Estimates as days, weeks, and months - and take into account how many hours you set as a day.) Learn more here.

  6. Workspaces on our Business Plan and above can enable Time Estimates per Assignee to estimate time for each assignee, instead of having one time estimate for all assignees

Enabling time estimates per assignee in the ClickApp settings

How to Set Time Estimates

Entering in time estimate value

Places you can set Time Estimates

Task view

Setting time estimates in task view

List view

Entering time estimates in List view

Board view

Entering in time estimates value in Board view

Time Estimates and Reporting

ClickUp's Reporting feature includes seven different views to provide a comprehensive overview of your team's progress. With the Time Estimated Report, users can:

  • Quickly view time as a team resource for planning projects

  • Utilize the time remaining indicator, which calculates (time estimated) - (time logged) to determine whether or not your goals are on schedule

  • This report does not provide a time period filter.- Time estimated is not inherently related to exact dates. Therefore, adding a time period filter for this feature would render its comparison with the time tracked feature useless.

  • This table also gives you the ability to export much more data. 

Note: Reporting is available on our Unlimited Plan and above.

Sorting by Time Estimate

Once you've enabled time estimates within a Space, you can utilize them to sort your tasks in List view

Just click on the column for Time Estimates above your list of tasks to start sorting!

Viewing time estimates custom field column in List view

Note: You can choose to hide time estimates from invited guests. Check out this doc to learn more!

Time Estimates Rollup: Click on parent rollup total to see time estimated broken down by subtask. You will also see any time estimated on parent task itself!

Time Estimates per Assignee

When enabled, Time Estimates per Assignee provide the ability to set estimates based on task assignees, rather than the task itself. This allows for more accurate estimates when using something like Workload.

Entering in time estimates value per assignee
  • If you add an assignee to a task that already has an estimate, the user will inherit the total estimate. Any additional users added will start at 0 - continue to add estimates individually.

  • If you update the total task estimate and there are already custom estimates set per assignee, the time will override them and automatically split evenly between assignees.

  • Unassigning users from a task will automatically remove their estimate. If you remove the last assignee, the estimate will transfer to the task.

  • Turning the ClickApp on will split time estimates evenly on any tasks with multiple assignees. Turning it off again will re-combine them.

  • Turning the ClickApp off will merge all time estimates into a sum total. Turning it back on will NOT undo this. Instead, they will be evenly split again.

Subtask Rollups

The Time Estimate pop-up will show total time with subtasks. It won't display the total for each assignee; however, this data will be used in reports like Box and Workload view.

Coming Soon:

  • Machine learning to predict when (and by how much) your Time Estimates will be off

  • Reporting for "Time Left"

  • Reporting for Estimating Folders/List/Space Deadlines

Want to learn more?

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