Most people use Lists in ClickUp to group together related tasks, and often there is information that applies to all those tasks.
List Info gives you a convenient place for details like List description, you can add a List owner, priority, comments, attachments and more!
List Info details
You can add the following details to any List Info:
Start Dates: Indicate a date to begin working on tasks
Due Dates: Let your team know when items needs to be completed
Descriptions: This is the perfect place to shed light on goals or have a chat with teammates
Time Estimated: See the cumulative time estimated to complete tasks and subtasks in the List
Time Tracked: See cumulative time tracked in all tasks and subtasks within a List
Attachments: Upload files to quickly reference and keep important items attached to a List
Priority: Define the level of urgency for your List (urgent, high, normal, low)
Owners: Assign a List to a member in your Workspace
Watchers: Add people as Watchers to receive notifications about updates that occur in the List
Statuses: Set up custom workflows for your List
Comments: Discuss the list of tasks with your teammates
Colors: Customize list colors with text labels to use colors as statuses, tags, or anything you choose
Sharing and Permissions: Adjust privacy and permissions settings for the List
Automations: great for an efficiency boost in your workflows!
Access List Info
The List Info sidebar can be opened:
By clicking Add Details under the List name on any view
By clicking the small i icon in List view
From the List settings menu in your Sidebar
Adding a description from List view when grouped by Status
If the List already has a List Info description or comments, you can open List Info by clicking on the icons under the List name on any view
Show List Info details in List view
You can add, show, or hide the List Info description and the number of comments in a List view when grouping by Status.
Open a List view that is grouped by Status
Hover to the right of the List name
Click Add description or Add comment
The List Info sidebar opens to allow you to edit List Info
Once a comment is added, the number of comments will be displayed above tasks
You can click on the number of comments to open the List Info and comments sidebar
Once a description is added, it will be displayed above tasks
Hover to the right of the List name to Show description or Hide description
List Info and Portfolios
Sections of List Info are highly relevant in Portfolios and Portfolio widgets, which are great for a high-level overview of the progress of tasks by List! In Portfolios, you are able to show List Info details such as start date, due date, priority, assignee, and more!
Who has access to List Info? Can guests see it?
Anyone that has access to a List will also have access to the List Info. This includes guests. List info is not available to people outside of your Workspace, for example, someone viewing the List through a publicly shared link.
Guests will not be able to edit List Info, but if they have full create & edit permissions, they can comment and upload attachments. Additionally, if you hide Time Tracking or Time Estimates from guests, they will not see that information in List Info.
Notifications for List Info
When added as a List watcher, you’ll receive in-app notifications when updates occur in the List Info section (i.e. an attachment or comment is added, priority changed, etc.).
To learn more about managing in-app notifications, check out this doc!
You can also set up granular notifications for Lists via email, mobile or browser:
Click on your profile avatar in the lower left corner of the screen
Select “Notifications”
Scroll down to the “List Info” section
Enable the types of notifications you’d like to receive for Lists you are watching
