Why use Statuses? 

  1. Transparency! Your entire team knows what everyone is working on at any given moment. 
  2. Productivity! When you use a status such as In progress as soon as you start a task, you can stay focused on the exact task at hand, thereby increasing efficiency and productivity. 
  3. Stay Organized! With statuses, you'll know exactly where tasks stand, which tasks need attention, and what's next in the pipeline. 
  4. Use processes! Force your tasks (and team) through a process. Avoid things slipping through the cracks. 

ClickUp is designed around using a Custom Statuses workflow and really works best when you have at least one custom status

Custom Statuses are stages that tasks can go through. Basically, it's a workflow for tasks in your Space. 

Okay, so when should I use Simple Statuses then?
If you're using ClickUp by yourself for a simple todo list, then Simple Statuses are probably best for you. 

And when should I use Custom Statuses?
Unless you're using ClickUp by yourself for a really simple checklist, in general, we highly recommend using Custom Statuses instead. 

The reality is almost every task can and should have at least three stages:

  1. Open (not started)
  2. In progress
  3. Closed (done)

How do I change my Space(s) to use Custom Statuses? 

Step 1: Go to Settings and select a Space
Step 2: Click 'Custom Statuses' in the 'Task Statuses' section
Step 3: Add statuses of your choice

What Statuses should I use? 

You're free to use whatever statuses you want! If you have a relatively simple workflow, try starting out with just an In Progress status so you can keep track of who's working on what.

If you're unsure, ClickUp has some templates for Custom Statuses to choose from when you're creating a Space: 

It's important to note that tasks don't necessarily have to go through the workflow in the same order - they can jump around. 

For example, if you have a Space based around content creation, you may have something that looks like this:

  1. Ready
  2. Writing
  3. Approval
  4. Rejected
  5. Publish

Questions? Click the chat button on the right! Our average response time is just 3 minutes :)

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